2015 CIA Annual Meeting in Mason City, Iowa

Please plan to attend the annual meeting of the Consortium of Iowa Archivists to be held in Mason City in just a couple of weeks.

When: Thursday, July 30; 9:00 a.m. – 3:30 p.m.

Where: Mason City Public Library, 225 Second St. SE



9:00-9:30 – coffee

9:30-11:30 – meeting

  1. CIA web site and blog administrative update (Laura Sullivan)
  2. HICRN project update (David McCartney)
  3. What we’re up to (around the table)
  4. Old / new business

11:30-1:00 – lunch

State Street Deli or alternate location – a short walk from MCPL

1:00-3:30 – continue meeting if desired; local tour

MCPL’s art collection; Rock Crest/Rock Glen tour, either self-guided or with Terry; Stockman House nearby. Local visitor information/city maps will be provided.

Please let us know by Tuesday, July 28, if you can come so that we can get a head count for lunch reservations. Contact: Terry Harrison – archive@mcpl.org  or David McCartney – david-mccartney@uiowa.edu

Many thanks to Terry for hosting our meeting this year!


Regional Archival Associations Consortium

Did you know that there are over 50 regional archives groups (Regionals) in the United States? Some, such as the New England Archivists, represent multiple states over a large geographic area, while others are more narrow in geographic scope, such as the Seattle Area Archivists, which represents a single metro area.

Please view this map as a visual.
Many of these Regionals overlap geographically. For example, if you work in Cleveland you could belong to up to three Regionals.

By virtue of membership overlap, there probably is coordination between groups that share a geographic area. Can the same be said for Regionals of similar size or type across the country?

The Regional Archival Associations Consortium (RAAC) fosters communication and collaboration among all Regionals. In 2013, RAAC was formed by inviting each Regional to join, with one representative per association. Representatives from each type of Regional–local, state and multi-state–serve together on one of six subcommittees and have been working  together on a few stated goals.

Making Progress 

The Grant Development Subcommittee has compiled grant opportunities by region for a new online resource. 

The Education Subcommittee has created a Governance Document Repository compiled from the working documents of Regionals. The Repository provides examples of governing documents such as mission statements, constitutions & bylaws, and guidelines for  advocacy & outreach, event planning, and newsletters & journals.

The Disaster Planning & Recovery Subcommittee has created an online resource that provides information on regional, national, and international disaster planning and recovery resources.

 The Directory Subcommittee created a comprehensive list of archives groups in the United States and Canada. The directory makes it easy to see the breadth and scope of the Regional community. The directory includes contact information and a brief snapshot of each Regional’s activities.


The Public Awareness Subcommittee maintains a Facebook page to profile a Regional’s event each month. Beyond simply promoting these events, we hope that archivists will use the page as a catalog of events and programs to borrow from. Public Awareness also facilitates information sharing among Regionals and publicizes the work of the Committee. ()


With the help of SAA’s Issues and Advocacy Roundtable, the RAAC Advocacy Subcommittee is currently investigating how to best establish formal communication lines through which regionals can report local advocacy issues to SAA and ask for advocacy assistance.


In addition to the work of the subcommittees, co-chair Amanda Focke represents RAAC in the Coalition to Advance Learning in Archives, Libraries and Museums. RAAC joins other archival organizations such as SAA and CoSA to represent the archival field on the Coalition, whose purpose is to work in deliberate coordination across organizational boundaries to devise and strengthen sustainable Continuing Education and Professional Development (CE/PD) programs that will transform the library, archives, and museum workforce in ways that lead to measurable impact on our nation’s communities.


Future Steps 

This is my first and only career; I hope never to leave it. I come from a family of public servants. I’ve heard my whole life the cliche “I didn’t get into this for the money.” While it is laudable to have all-volunteer organizations, constant turnover in leadership can, without solid recruiting, jeopardize the vitality of a Regional.

RAAC seeks to ease the burden of new leadership by providing practical guidance. For the coming year we will focus on education, outreach, grants, disaster planning, and advocacy.


For more information or if you’d like make a suggestion please visit us at, http://www2.archivists.org/groups/regional-archival-associations-consortium-raac


Please consider attending our meeting at SAA on Wednesday, August 19. Time: TBD.

Daniel Alonzo represents the Archivists of Central Texas in the Regional Archival Associations Consortium and is Chair of the RAAC Public Awareness Subcommittee.

Historical Iowa Civil Rights Network: Meeting March 11

Please join us for our next meeting of the Historical Iowa Civil Rights Network, to be held at the African American Museum of Iowa in Cedar Rapids. (Your admission as a HICRN member is already covered.) Brianna Wright of the AAM staff will be our host that day. Thank you, Brianna!

Date: Wednesday, March 11

Time: 1:00-4:00 p.m.

Place: African American Museum of Iowa, 55 12th Avenue SE, Cedar Rapids (http://www.blackiowa.org/)


Welcome, introductions

Updates on our activities – around the table

UI Obermann Center possible collaboration

Web site partnership w/ History Corps and the Studio for Public Digital Arts and Humanities – demo by Mary Wise and Eric Zimmer, Ph.D. candidates in UI Dept. of History

What’s next for HICRN – upcoming focus, projects

(Tentative) Screening of “Iowans Return to Freedom Summer,” recently aired on IPTV

Tour AAM; meet staff and leadership

Iowa Next: Quality of Life Initiative

Dear Fellow Consortium of Iowa Archivist Members,

I hope this message finds you well. I know you have a vested interest in the Department of Cultural Affairs and Iowa’s cultural vitality in general, so I wanted to reach out and make sure you know about Iowa Next.

Iowa Next is a new quality of life initiative, proposed by the Governor and currently being considered by the Iowa Legislature, which would create a new $26 million statewide grant program that would be administered by the Department of Cultural Affairs in coordination with the Iowa Economic Development Authority, Iowa Department of Natural Resources and Iowa Department of Transportation.

If passed by the Iowa Legislature, Iowa Next would take a comprehensive approach to state investment in local and regional quality of life efforts by coordinating and streamlining public access to state programs that provide resources to support cultural, natural and recreational community projects.

I encourage you to learn more about Iowa Next online by reading an overview of the proposed legislation and to sign up to receive important email updates as the bill moves through the Legislative session. Your voice will be an important in this process so I would be happy to discuss Iowa Next with you further, or provide information that you can distribute to your colleagues or members to help inform Iowans about this important initiative.

We’re excited about the opportunity Iowa Next presents for Iowa communities and non-profit organizations engaged in cultural, natural and recreational projects, so please let me know if there is additional information I can share or if you have any questions I can help answer.

Thanks so much for your interest,

Tony Jahn

State Archivist, State Historical Library & Archives

anthony.jahn@iowa.gov | 515.281.4895 | iowahistory.org

Iowa Arts Council | Produce Iowa | State Historical Society of Iowa

Iowa Department of Cultural Affairs

State Historical Society of Iowa: 2015/2016 Research Grants

State Historical Society of Iowa


2015/2016 Research Grants

The State Historical Society of Iowa (SHSI) announces a grant pro­gram for the 2015/2016 academic year. SHSI will award up to ten stipends of $1,000 each to support original research and interpre­tive writing re­lated to the history of Iowa or Iowa and the Midwest. Preference will be given to applicants proposing to pursue previ­ously ne­glected topics or new approaches to or inter­pretations of pre­viously treated topics. SHSI invites appli­cants from a variety of backgrounds, including aca­demic and public historians, graduate students, and indepen­dent re­searchers and writers. Applications will be judged on the basis of their potential for producing work appropriate for publi­cation in The Annals of Iowa. Grant recipients will be expected to produce an annotated manuscript targeted for The Annals of Iowa, SHSI’s schol­arly journal.


Applications for the 2015/2016 awards must be postmarked by April 15, 2015.


Download application guidelines from our web site:


or request guidelines or further informa­tion from:

Research Grants

State Historical Society of Iowa

402 Iowa Avenue

Iowa City  IA  52240-1806

Phone: 319-335-3931

e-mail: marvin-bergman@uiowa.edu

SAA Lane Award

The Society of American Archivists’ Awards Committee is seeking nominations for the Sister M. Claude Lane, O.P., Memorial Award. This award recognizes individuals who have made a significant contribution to the field of religious archives. Criteria for nomination include:

  • Involvement and work in the Archivists of Religious Collections Section (ARCS) of the Society of American Archivists.
  • Contributions to archival literature that relates to religious archives.
  • Participation and leadership in religious archives organizations.
  • Evidence of leadership in specific religious archives.

Only individual archivists are eligible for nomination. The award is sponsored by the Society of Southwest Archivists, in conjunction with Society of American Archivists.  It is named in honor of  Sister M. Claude Lane, the first professionally trained archivist at the Catholic Archives of Texas in Austin, who served there from 1960 until her death in 1974. The award finalist is recognized with a certificate from SAA and a $300 cash prize provided by the Society of Southwest Archivists at the annual Society of American Archivists meeting.

For more information on the Lane Award, including past winners, see:


To nominate an archivist for the Lane Award please follow the guidelines provided in the Nomination Form via the link on that page.

All nominations shall be submitted to the Awards Committee by February 28, 2015.

Please contact me if you have any questions:

David Kingma, CA

Foley Center Library

Gonzaga University

502 E Boone Avenue

Spokane, WA 99258-0095



MAC Emeritus Membership Award


Each year the MAC Membership Committee solicits nominations from the MAC membership for candidates to the status of Emeritus Member. The nominee must be retired from archival work and have been a MAC member for a minimum of 10, not necessarily consecutive, years. More importantly, nominees must have made a significant and substantial contribution to MAC during their archival career. The Emeritus Membership Award and special membership status of Emeritus Member were created to recognize those who have contributed to the success, growth, and visibility of MAC through committee work, programming, outreach, and governance. The award intends to recognize those who work behind the scenes for MAC, as well as those who have been honored by election to office.


Download the application form with instructions. Application deadline is January 31. Please send completed applications to:

Alexis Braun Marks, C.A.
University Archivist
Eastern Michigan University
Bruce T. Halle Library, 310
Ypsilanti, MI  48197
E-mail: abraunma@emich.edu

Emeritus Members

  • Mary Ann Bamberger
  • Patricia Bartkowski
  • Roland Baumann
  • J. Joe Bauxar
  • Jesse E. Boell*
  • Ann Bowers
  • Maynard Brichford
  • Valerie Gerrard Browne
  • Nicholas Burckel
  • Theodore J. Cassady*
  • J. Frank Cook
  • Helen Davidson
  • Francis A. DeLoughery*
  • Anne P. Diffendal
  • Kenneth Duckett
  • Henry (Hank) E. Edmunds*
  • Charles B. Elston
  • Timothy Ericson
  • Glen Gildemeister
  • Brother Roy Godwin, CFA*
  • Raimund Goerler
  • F. Gerald Ham
  • Dorothy Heinrich
  • James D. Henn*
  • Frederick L. Honhart
  • Harold Hutchings*
  • Jack K. Jallings*
  • Nancy Lankford
  • Lydia Lucas
  • Joel W. Lundeen*
  • Steve Masar
  • Philip Mason
  • Dale C. Mayer
  • Dione Miles*
  • Archie Motley*
  • Margaret Cross Norton*
  • Sister Josetta Phoenix, BVM*
  • Marguerite Edith Jenison Pease
  • Nancy C. Prewitt*
  • Mary Janzen Quinn
  • Patrick Quinn
  • Florence Stewart*
  • Joanne Stranberg*
  • Joseph Svoboda*
  • Nancy Turner


MAC Archie Motley Memorial Scholarship for Minority Students


To provide financial assistance to minority students pursuing graduate education in archival administration and to encourage ethnic diversification of the Midwest Archives Conference and of the archival profession as a whole.

Award (2 awarded annually)

Scholarship of $750 and complimentary 1-year membership to MAC


There are eligibility requirements for both the applicant and the graduate archival program which must be met for consideration for this scholarship.


The applicant must be a student of African, American Indian, Asian or Pacific Islander, or Latino descent and currently enrolled in a graduate, multi-course program in archival administration or accepted into such a program for the next academic year. The applicant must also have a grade point average of at least 3.0 (based on a 4.0 scale) in their most recent academic year.


The graduate program must offer at least three courses in archival administration or be listed in the current SAA Directory of Archival Education. If the program is not listed in the SAA Directory of Archival Education, the applicant must provide proof of the three-course standard by submitting copies of course descriptions from the institution’s current departmental catalog.


Applications are due March 1, 2015 and must include the following documents:

  • Completed Application Form (pdf)
  • Transcript from the applicant’s most recent academic program.
  • Essay of not more than 500 words outlining the applicant’s interests and future goals in archival administration.
  • Two letters of recommendation.

Completed applications (in hard-copy) should be sent to:

Alison Stankrauff
Archivist and Associate Librarian
Franklin D. Schurz Library
Indiana University South Bend
P.O. Box 7111
South Bend, Indiana  46634
Tel: (574) 520-4392
E-mail: astankra@iusb.edu

Award Requirement

Award winner will write an essay for the MAC Newsletter on their academic activities assisted by the scholarship and its importance to their graduate archival education.

Archie Motley (1934–2002)

MotleyArchie Motley was born on December 2, 1934, in Chicago. Son of prominent African American painter Archibald Motley Jr. and Edith Granzo, Motley graduated from Englewood High School and later earned a BA in philosophy from DePaul University in 1960 and an MA in philosophy from Loyola University Chicago in 1965. He began working at the Chicago History Museum in 1955 where he ultimately advanced to the position of curator of archives and manuscripts in 1974. He spearheaded active collection development of Chicago’s urban, social, and cultural history—especially collections related to labor, African Americans, and community organizations—but also many other types of material related to Chicago’s complex and tumultuous history. In 1998, he was named Chicago History Museum’s archivist emeritus.

Motley was also a leader among archivists. He was a founding member and the first president of the Midwest Archives Conference. He was also active with the Society of American Archivists, the Society of American Baseball Research, and the Urban History Association. He provided longtime service to the Illinois State Archives and the Illinois Labor History Society, to name only two of many.

Motley’s life and legacy cannot be easily calculated. His impact on the archival profession and on the history of un- and under-documented communities is impossible to quantify. Still, his imprint can be found on the stacks of research conducted under his ever keen and watchful eye. Researchers and donors counted him as friend and ally, archivists as mentor and role model. As such we can celebrate his contributions and continue his good work long into the future.

Previous Winners

2013 Christina Stone Simmons College
2013 Joanna Chen University of California Los Angeles
2012 Nicholas Beyelia San Jose State University
2012 Jarrett Drake University of Michigan
2011 Nicole Potter University of Michigan
2010 Nancy Ng Tam New York University
2010 Susan Gehr San Jose State University
2009 Krystal Appiah UCLA
2009 Janet Ceja University of Pittsburgh
2008 Judy Dodson North Carolina Central University
2008 Tiffany Chao University of Michigan
2007 Bergis Jules Indiana University
2007 Jennifer Pack San Jose State University
2006 Kerwin R. So San Jose State University
2006 Terence L . Johnson University of South Carolina
2005 Kathy Lo San Jose State University
2005 Jennifer Osorio University of California Los Angeles
2004 Erin Bradford North Carolina State University
2004 Ruth  Bayhylle University of California Los Angeles

MAC Louisa Bowen Memorial Scholarship for Graduate Students in Archival Administration


To provide financial assistance to a resident or full-time student of the MAC region pursuing graduate education in archival administration and to encourage the study of archival administration.


One scholarship of $750 (payable to the educational institution) and a one-year membership to MAC.


In order to be eligible for the scholarship, an applicant must be:

  • a resident or full-time student residing in one of the following states: Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin.
  • currently enrolled or accepted into a graduate, multi-course program in archival administration. If the program is not listed in the SAA Directory of Archival Education, the applicant must provide proof of the multi-course standard by submitting course descriptions from the institution’s current department catalog.
  • a grade point average of at least 3.0 (based on 4.0 scale) in their most recent academic year.


Applications are due March 1 and must include the following documents (print or electronic):

  • Application Form (pdf)
  • Current resume including:
    • Education
    • Relevant (archives related) employment/volunteer/internship experience
    • Honors, scholarships or awards received
    • Campus and community activities you are involved in
    • Memberships in professional organizations
  • Transcript from the applicant’s most recent academic program.
  • Essay of no more than 500 words outlining the applicant’s interests and future goals in archival administration.
  • Two letters of recommendation.

Award Requirement

Award winner will write an essay for the MAC Newsletter on their academic activities assisted by the scholarship and its importance to their graduate archival education.

Return completed application and related materials to:

Elizabeth Wilkinson
Curator of Manuscripts
Special Collections Research Center
Georgetown Lauinger Library
37th & O St. SW
Washington, DC 20057

Louisa Bowen

Louisa Hopkins Bowen began her professional career in 1975 as archivist at Wayne State University. In 1976, she was appointed archivist for the National Board of the YWCA in New York City. Upon leaving New York, Bowen served as cataloger and archivist at the University of Memphis from 1978 to 1980. Relocating with her family to the St. Louis area, Bowen served for five years as curator of manuscripts at the Morris Library, Southern Illinois University at Carbondale, before assuming the position of archivist at Lovejoy Library, Southern Illinois University at Edwardsville. She held degrees from Skidmore College, Wayne State University, and New York University. Bowen passed away on October 24, 1996.

Long active in both her profession and her community, Bowen was a member of the Midwest Archives Conference and the Society of American Archivists; she also served as president of the Association of St. Louis Area Archivists. In May 1997, MAC’s general scholarship was renamed the Louisa Bowen Memorial Scholarship for Graduate Students in Archival Administration to honor her contributions to MAC, including Legislative Update editor for the MAC Newsletter, Council member, and program committee chair.

Louisa Bowen Memorial Scholarship for Graduate Studies in Archival Administration Winners

2014 Andria Hoy Kent State University
2013 Laurel Gildersleeve University of Wisconsin-Madison
2012 Jennifer Kirmer University of Wisconsin-Madison
2011 Eric Willey University of Wisconsin-Madison
2010 Virginia Corvid University of Wisconsin-Madison
2009 Jessica Miller Wayne State University
2008 Katie Blank University of Wisconsin-Milwaukee
2007 Ronee Francis Wayne State University
2006 Donald Force Indiana University
2005 Christie Peterson University of Michigan
2004 Christina Waszczak Wright State University
2003 Molly Tierney Simmons College
2002 Magia Ghetu Indiana University
2001 Kristy Sorensen University of Texas at Austin
2000 Lauren Kata Wayne State University
1999 Donna McCrea University of Wisconsin-Milwaukee
1998 Heather Muir University of Wisconsin-Madison
1997 Joshua Ranger University of Wisconsin-Madison

Emeritus Scholarship for First-Time MAC Meeting Attendees

The February 1 deadline for applications for this scholarship is fast approaching. This early deadline enables the successful applicant(s) to receive the scholarship committee’s decision in time to make travel plans for the spring Annual Meeting. If you are contemplating attending your first MAC meeting this spring and would like some financial assistance, consider applying for this scholarship.

The MAC Emeritus Scholarship provides a one-time travel stipend of up to $500, or two $250 stipends, to graduate students or practicing archivists who have not previously attended a MAC meeting. The award may be used to cover registration, travel, lodging, workshop fees, and any other meeting expenses. MAC membership is not required, nor do applicants need to reside in the MAC region. The scholarship was envisioned by emeritus member Tim Ericson, and initial funding was provided by other MAC emeriti.

Applications for the scholarship may be downloaded from the MAC website at http://midwestarchives.org. See “MAC Emeritus Scholarship” under “Awards.” Applications must include an essay of no more than 500 words and one letter of support. Applications and supporting documentation may be submitted either electronically or by postal mail, and must be received or postmarked by February 1. Electronic submissions are preferred. Please send all submission information to:

Cheri Thies

Chair, MAC Emeritus Scholarship Committee

Minnesota Historical Society

Collections Management Department

345 Kellogg Boulevard West

Saint Paul, MN 55102



The award will be announced at the Annual Meeting.

Award winner(s) are also expected to write an essay for the MAC Newsletter on their experiences at the meeting and its importance to their professional development.