2016 Annual Meeting Program


We look forward to seeing you in Perry next Thursday, July 21, for our annual meeting. Please, if you could, RSVP to me (david-mccartney@uiowa.edu) with your menu preference by next Tuesday afternoon so that we can have a head count for our lunch reservation.

Where: Hometown Heritage in Perry, 1124 Willis Avenue, second floor (accessible by elevator)

9:00-9:30 social time and coffee

9:30-12:00 meeting: welcome new members, around the table – discuss activity or projects at our shops, any current issues of concern

12:00-1:30 lunch at the Arrow Room in David’s Milwaukee Diner at Hotel Pattee; menu:
Four Cheese Mac $7.95- American, cheddar, fontina, and Parmesan
Fresh Ground Hamburger $8.95- burger served with fries
Classic Club $8.95- club served with potato salad

1:30-3:30 tour Hometown Heritage, historic Perry

Links of interest:

Hotel Pattee: http://www.hotelpattee.com/

Hometown Heritage: http://www.hometownheritage.org/

Map of Perry: https://www.google.com/maps/place/Perry,+IA+50220/@41.8431252,-94.1140901,14z/data=!3m1!4b1!4m5!3m4!1s0x87ec4acbf2c9bfa7:0xda5a697c71841b8!8m2!3d41.8385964!4d-94.1071797?hl=en

Many thanks to Bill Clark and the Hometown Heritage staff and volunteers for hosting us this year! We look forward to seeing you soon.



David McCartney, C.A.
University Archivist
Dept. of Special Collections and University Archives
The University of Iowa Libraries
100 Main Library
Iowa City, IA 52242-1420


2016 Annual Meeting in Perry, Iowa

Get out your calendars and save the date for our 2016 annual meeting, coming up in July! We will be meeting at:

Hometown Heritage, Town/Craft location
Perry, IA
Date: Thursday, July 21

People who need overnight accommodations may want to check into the Hotel Pattee, a beautifully-restored historic landmark in downtown Perry.

Details with an agenda will be forthcoming but for now, please save the date and we hope to see you then.

Annual Meeting: Tuesday, July 29th at Cowles Library, Drake University

Plan to join us for our annual meeting on Tuesday, July 29, at Cowles Library on the Drake University campus in Des Moines. Claudia, Kathy, and the rest of the Cowles Library staff have kindly offered to host us this year. Thank you, Drake folks!

Directions and campus map are linked from this page: http://drake.edu/visit/

We will meet in Room 201, the second floor of Cowles Library. Parking is available along University Avenue near the campus.

Here is the agenda:

8:30-9:00 – greeting time, with complimentary pastries and coffee

9:00-early or mid-afternoon – meeting, with a break for lunch (possibly at Drake Diner nearby; attendees are responsible for their meal)

–welcome, introduce ourselves

–note new members

–CIA list and WordPress site (https://iowaarchivists.wordpress.com/) – status and who now has administrative responsibility

–update on Regent institutions’ electronic / born-digital records group

–reports from our repositories

–tour of Cowles Library archival facility

–old business

–new business


If you plan to attend, please RSVP Claudia Frazer:  claudia.frazer@drake.edu

We hope to see you on July 29!

CIA Meeting June 18, 2012 at Nodaway Valley Historical Society (Clarinda, Iowa)

Consortium of Iowa Archivists annual meeting

Nodaway Valley Historical Society

Clarinda, Iowa

Please rsvp for the meeting, and if you plan to attend a workshop: michelec@iastate.edu


8:30-9:00: arrival, coffee and refreshments

9:00: Welcome

9:05-9:30:  Reports

Technical Assistance Network

Iowa Historical Records Advisory Board

Midwest Archives Conference

Society of American Archivists

Council of State Archivists


Workshop on Housing and Storage  (Laura Sullivan, Iowa State University)


Institutional Repository Discussion


Workshop on Arrangement and Description (David McCartney, University of Iowa)


Tour of the Historical Society and/or Glenn Miller Museum

12:00-1:30:  Lunch on your own/possibly box lunches

1:30-3:45: Repository Reports from around the State

3:45-5:00: Optional Tour of the Historical Museum and/or Glenn Miller Museum

If you plan to attend, please remember to RSVP!

Minutes from the 2011 Annual Meeting of the Consortium of Iowa Archivists

Consortium of Iowa Archivists
Annual meeting minutes
Monday, July 11, 2011
Herbert Hoover Presidential Library & Museum (HHPL)

Pat Dawson (Hubble Center, Des Moines); Claudia Frazer (Drake University); Michael Gibson (Loras College); Sasha Griffin (Luther College); Spencer Howard (HHPL); Mary Iber (Cornell College);  Chris Jones (Grinnell College); Kären Mason (Iowa Women’s Archives, University of Iowa); David McCartney (University Archives, University of Iowa); Jill Miller (Kirkwood Community College); Dave Muhlena (National Czech & Slovak Museum & Library); Sheri Muller (Grand View University); Becki Plunkett (State Historical Society of Iowa); Catherine Rod (Grinnell College); Matt Schaefer (HHPL); Thomas F. Schwartz (Director, HHPL); Lynn Smith (HHPL); Laura Sullivan (Special Collections, Iowa State University); John Szymanek (National Czech & Slovak Museum & Library intern); Rachel Vagts (Luther College);  Steve Vincent; Janet Weaver (Iowa Women’s Archives, University of Iowa); Craig Wright (HHPL); Tanya Zanish-Belcher (Special Collections, Iowa State University); Julie Zimmerman (HHPL intern)

Attendees introduced themselves and were welcomed by the new Director of the Herbert Hoover Presidential Library & Museum, Thomas F. Schwartz.

Repository Reports:

Iowa Conservation and Preservation Consortium (ICPC), per Nancy Kraft (Preservation Dept., University of Iowa):  Entering 4th year of flood recovery conservation lab assistance to the Johnson County Historical Society, African American Museum of Iowa, and the National Czech & Slovak Museum & Library.   Connecting to Collections grant is continuing.

Special Collections, Iowa State University: is in the process of constructing a new classroom and renovating the 4th floor of Parks Library.  Everything should be completed by mid-September.

Cornell College: using OMEKA for digitizing yearbooks

Kirkwood Community College: digitizing collections, and using Contentdm

Grinnell College: collections are being entered into Archon; also taking photos of artifacts and moving originals to off-site storage; frustrated by their digital platform that doesn’t allow them to share with other institutions.

Grand View: digitizing yearbooks and class photographs

Czech & Slovak Museum: still recovering from the 2008 flood.  The UI Preservation Dept. is still working on phonograph records, album covers, and beginning to work on paper-based materials.  The building is in the process of being moved, and they hope to move back in next spring, 2012.

Special Collections, University of Iowa: Greg Prickman is the new Department Head.  Using Archon for finding aids, also digitizing the Daily Iowan, 1868-2005.  With Iowa Women’s Archives, recently completed an online exhibit on “LGBTQ Life in Iowa City, 1967-2010” and received an honorable mention from OutHistory.org, which sponsored the competition.

David also announced the MAC symposium on the preservation of magnetic media will be held in Sioux City, Oct. 19-21:

Archives of Iowa Broadcasting, currently held at Wartburg College, is currently forming as a 501 (c) 3 with a Board of Directors.

HHPL: now has a YouTube channel, and has received over 10,000 hits. 

Luther College: finishing up its sesquicentennial celebration.  Sponsored Norwegian American Historical Association conference (and hosted the King and Queen of Norway and created a History Walk.   The Postville Project continues.  Luther is also working on a Norwegian newspaper digitizing project (using ArcaSearch).  The NHPRC-funded Archon project continues: all Luther finding aids are being added to Archon, and then they’ll move on to Vesterheim Museum finding aids.  They’re also experimenting with adding images in Archon.

Loras College:  submitted HRDP grant proposal for digitizing glass plate negatives depicting Dubuque’s entire workforce in 1911.

ISU: also exploring Archon for finding aids, and Laura also reported on her blog:

Hubbell Center (Des Moines): consists of a library and museum documenting the Hubbell family.

Drake University: digitizing yearbooks and the student newspaper.  Also inventorying collections and sheet music collection.

Iowa Women’s Archives: preparing to celebrate its 20th anniversary in 2012/2013.  Janet described the impact of the Mujeres Latina oral history project on the community and noted IWA has 800 finding aids in Archon, with work continuing on thorny contents lists.  In addition, IWA has worked with the State Historical Society of Iowa to provide digital access to suffrage collections (and ISU’s Carrie Chapman Catt artifact collection).  Also noted the Special Collections Department digitizing of Civil War diaries and experimenting with crowdsourcing. 

State Historical Society of Iowa: budget cuts.  Collaborating with groups (such as UI, described above) to provide online access to collection.  Placing images on Flickr.  Also digitizing (and possibly transcribing) Lincoln documents and the Lacy collection.

Coe College: Jill Jack is now the library director. Exploring Archivist’s Toolkit. 

Lunch:  Agave Mexican Restaurant


Iowa Historical Records Advisory Board: recently reviewed HRDP grant; reported on problems with Heritage Microfilm.  SHSI has ended its contract with Heritage as a result of the problems.

Midwest Archives Conference:
Deadline for session proposals for Grand Rapids 2012 annual meeting is September 15. 

Lynn is looking for a volunteer to assist with the MAC newsletter.  Tanya also reminded the group that MAC’s Journal, Archival Issues, is always looking for articles.  The new editor is Barbara Floyd, University of Toledo.

Society of American Archivists:
will be meeting in Chicago in August.  If you are interested in attending, there are lists of available hotels (as the Hyatt is having labor issues).  Rachel, as incoming chair of the Membership Committee, encouraged folks to attend.  Sign up for a Navigator at the meeting.

Council of State Archivists (CoSA):
Director Vicki Walch is out of town.  Rachel reminded all to contact their Congressman and stress support for NHPRC.  Also, speak to your state legislator about the importance of Iowa having a state archivist.

The meeting adjourned at 1:55.  Some attendees took a tour of the National Park’s Hoover Birthplace Historical Site while others had a tour of the Hoover Library.

Next meeting is scheduled for Friday, June 22, 2012, hosted by Nodaway Valley Historical Society in Clarinda, Iowa.

The CIA meeting originally scheduled for Friday June 24, 2011 has been rescheduled to Monday July 11, 2011.  We here at the Hoover Presidential Library apologize for anyinconvenience this may cause any CIA members.

CIA MEETING  Monday July 11, 2011


8:45-9:15        Arrival, coffee and refreshments

9:15-10:15     Opening Remarks and Repository Reports

10:15-10:30   Break

10:30-11:30   Presentation: Hoover Library Collections

11:30-1:00     Lunch at the Agave Mexican Restaurant

1:15-2:00       Organization Reports (IHRAB, MAC, SAA, CoSA)

2:00-3:00       Tour of the Herbert Hoover National Historic Site

If you plan to attend please contact Matthew Schaefer (matthew.schaefer@nara.gov) and let him know.

CIA Meeting July 12 at Drake University

The 2010 meeting of the Consortium of Iowa Archivists will take place at Drake University (Des Moines) on July 12. 

If you plan to attend please contact Claudia Frazer (claudia.frazer@drake.edu) and let her know.

The meeting will take place in Drake University’s Cowles Library, Room 201.  Parking is available in Lot 54.  Map: http://www.drake.edu/about/directions.php

Agenda for the meeting:


  • 8:30-9:00: arrival, coffee and refreshments
  • 9:00-10:00:  Welcome and Repository Reports
  • 10:00-10:15 Break
  • 10:15-11:15 Presentation: Drake Heritage Collections (Bart Schmidt)
  • 11:30-1:00 Lunch at the Drake Diner
  • 1:15-2:00: Iowa Historical Records Advisory Board, Midwest Archives Conference, Society of American Archivists, Council of State Archivists updates
  • 2:00-2:30 Technical Assistance Network Program (Kristen Vander Molen and Tanya Zanish-Belcher)
  • 2:30-3:00 Drake University—eScholarShare (Claudia Frazer)
  • 3:30-4:00 Institutional Repositories–Discussion
  •  3:30-4:00 Open Discussion


Hope to see you there!