Hold the Date: 2017 Annual Meeting

The 2017 CIA annual meeting will be Thursday, August 10th.  This year’s meeting will be held in Ames, Iowa and hosted by Iowa State University’s Special Collections and University Archives, located in Parks Library.

Stay tuned for additional details.

2016 Annual Meeting Program


We look forward to seeing you in Perry next Thursday, July 21, for our annual meeting. Please, if you could, RSVP to me (david-mccartney@uiowa.edu) with your menu preference by next Tuesday afternoon so that we can have a head count for our lunch reservation.

Where: Hometown Heritage in Perry, 1124 Willis Avenue, second floor (accessible by elevator)

9:00-9:30 social time and coffee

9:30-12:00 meeting: welcome new members, around the table – discuss activity or projects at our shops, any current issues of concern

12:00-1:30 lunch at the Arrow Room in David’s Milwaukee Diner at Hotel Pattee; menu:
Four Cheese Mac $7.95- American, cheddar, fontina, and Parmesan
Fresh Ground Hamburger $8.95- burger served with fries
Classic Club $8.95- club served with potato salad

1:30-3:30 tour Hometown Heritage, historic Perry

Links of interest:

Hotel Pattee: http://www.hotelpattee.com/

Hometown Heritage: http://www.hometownheritage.org/

Map of Perry: https://www.google.com/maps/place/Perry,+IA+50220/@41.8431252,-94.1140901,14z/data=!3m1!4b1!4m5!3m4!1s0x87ec4acbf2c9bfa7:0xda5a697c71841b8!8m2!3d41.8385964!4d-94.1071797?hl=en

Many thanks to Bill Clark and the Hometown Heritage staff and volunteers for hosting us this year! We look forward to seeing you soon.



David McCartney, C.A.
University Archivist
Dept. of Special Collections and University Archives
The University of Iowa Libraries
100 Main Library
Iowa City, IA 52242-1420


2016 Annual Meeting in Perry, Iowa

Get out your calendars and save the date for our 2016 annual meeting, coming up in July! We will be meeting at:

Hometown Heritage, Town/Craft location
Perry, IA
Date: Thursday, July 21

People who need overnight accommodations may want to check into the Hotel Pattee, a beautifully-restored historic landmark in downtown Perry.

Details with an agenda will be forthcoming but for now, please save the date and we hope to see you then.

2015 CIA Annual Meeting in Mason City, Iowa

Please plan to attend the annual meeting of the Consortium of Iowa Archivists to be held in Mason City in just a couple of weeks.

When: Thursday, July 30; 9:00 a.m. – 3:30 p.m.

Where: Mason City Public Library, 225 Second St. SE



9:00-9:30 – coffee

9:30-11:30 – meeting

  1. CIA web site and blog administrative update (Laura Sullivan)
  2. HICRN project update (David McCartney)
  3. What we’re up to (around the table)
  4. Old / new business

11:30-1:00 – lunch

State Street Deli or alternate location – a short walk from MCPL

1:00-3:30 – continue meeting if desired; local tour

MCPL’s art collection; Rock Crest/Rock Glen tour, either self-guided or with Terry; Stockman House nearby. Local visitor information/city maps will be provided.

Please let us know by Tuesday, July 28, if you can come so that we can get a head count for lunch reservations. Contact: Terry Harrison – archive@mcpl.org  or David McCartney – david-mccartney@uiowa.edu

Many thanks to Terry for hosting our meeting this year!

2015 Western Archives Institute

The 29th annual Western Archives Institute will be held at Santa Clara University from July 5 – 17, 2015. The Western Archives Institute is an intensive, two-week program that provides integrated instruction in basic archival practices to individuals with a variety of backgrounds, including those whose jobs require a fundamental understanding of archival skills, but who have little or no previous archives education; those who have expanding responsibility for archival materials; those who are practicing archivists but have not received formal instruction; and those who demonstrate a commitment to an archival career.

The Institute also features site visits to historical records repositories and a diverse curriculum that includes history and development of the profession, theory and terminology, records management, appraisal, arrangement, description, manuscripts acquisition, archives and the law, photographs, preservation administration, reference and access, outreach programs, and managing archival programs and institutions.

Dennis Meissner will serve as Principal Faculty Member for the 2015 Institute. Meissner is the Interim Deputy Director for Programs at the Minnesota Historical Society, and a Fellow of the Society of American Archivists. He has participated in a number of SAA and international efforts focused on the arrangement, description, and management of archival materials, and presently serves on SAA’s Encoded Archival Context Working Group, which is developing a global standard for encoding archival authority records.

Meissner has worked closely with the design, delivery, and management of electronic finding aids to archival collections, and has participated in numerous U.S. and international working groups in the development and delivery of collection descriptions and the standards that underlie them, including chairing RLG’s EAD Best Practices Working Group. He has consulted and presented workshops on archival processing and description and has published largely in those areas, but also in the area of business records management.

In 2003, he and Mark Greene of the American Heritage Center at the University of Wyoming were awarded a yearlong NHPRC Archival Research Fellowship to study archival processing expectations and backlogs in U.S. repositories and to recommend changes to existing practices. That research led to an article in the American Archivist, “More Product, Less Process: Revamping Traditional Archival Processing,” which has since enjoyed a strong uptake within the archival community.

Tuition for the Institute is $700 and includes a selection of archival publications. Other non-negotiable fees including program transportation, facility fees, opening dinner, and luncheon at the closing program will be available in early February.  Housing and meal plans are available at additional cost.

The application deadline for the 2015 Western Archives Institute is March 1, 2015. For additional program information, see http://www.calarchivists.org/WAI, or contact:


Western Archives Institute

1020 O Street

Sacramento, CA 95814

Telephone: (916) 653–7715

Fax: (916) 653–7134

E-mail: ArchivesWeb@sos.ca.gov

The Western Archives Institute is co-sponsored by the Society of California Archivists and the California State Archives.

The application package is available on the California State Archives web site at http://www.sos.ca.gov/archives/western-archives-institute, and on the Society of California Archivists web site at http://www.calarchivists.org/WAI.

Ellen E. Jarosz
Head of Special Collections and Archives
Oviatt Library
California State University, Northridge
18111 Nordhoff Street
Northridge, CA 91330-8326
Tel: 818.677.2597

Annual Meeting: Tuesday, July 29th at Cowles Library, Drake University

Plan to join us for our annual meeting on Tuesday, July 29, at Cowles Library on the Drake University campus in Des Moines. Claudia, Kathy, and the rest of the Cowles Library staff have kindly offered to host us this year. Thank you, Drake folks!

Directions and campus map are linked from this page: http://drake.edu/visit/

We will meet in Room 201, the second floor of Cowles Library. Parking is available along University Avenue near the campus.

Here is the agenda:

8:30-9:00 – greeting time, with complimentary pastries and coffee

9:00-early or mid-afternoon – meeting, with a break for lunch (possibly at Drake Diner nearby; attendees are responsible for their meal)

–welcome, introduce ourselves

–note new members

–CIA list and WordPress site (https://iowaarchivists.wordpress.com/) – status and who now has administrative responsibility

–update on Regent institutions’ electronic / born-digital records group

–reports from our repositories

–tour of Cowles Library archival facility

–old business

–new business


If you plan to attend, please RSVP Claudia Frazer:  claudia.frazer@drake.edu

We hope to see you on July 29!