Save the Date: Annual Meeting on Thursday, July 30, 2015 at Mason City Public Library

August 25, 2014 at 9:18 am | Posted in Uncategorized | Leave a comment

It’s never too early to plan for next year. Terry Harrison, archivist and historian at the Mason City Public Library, has graciously offered to host next summer’s annual CIA meeting. It promises to be informative and enjoyable – the MCPL recently underwent an extensive renovation of its facilities, and this will also give us a chance to brush up on our Meredith Willson songs!

Music Man Square, Rock Glen prairie school homes, Stockman House – it will be fun.

Details of course will come later but, for now, please save the date of Thursday, July 30, 2015, for our next CIA gathering, to be held in River City USA!

Call for Proposals: MAC Annual Meeting 2015

August 1, 2014 at 11:21 am | Posted in Uncategorized | Leave a comment

Call for Proposals: MAC in the Bluegrass State

The Midwest Archives Conference will convene for its annual meeting May 6-9, 2015, in the great Commonwealth of Kentucky — Lexington, to be exact. This lively city, known for champion racehorses, bourbon, and history dating back to 1775, will be the backdrop for an exciting conference!

Session Proposals

The 2015 Program Committee invites session proposal submissions on all aspects of archival practice and research, as well as from allied and related fields. The committee especially wishes to diversify session content, format, and speaker representation. Proposals are due Friday, September 19, 2014(Note: Students and new professionals wanting to submit a poster proposal for “MAC in the Bluegrass State” should look for a separateCFP in October.)

Session Content 

Proposals on all topics are encouraged for submission. The Program Committee is particularly interested in highlighting sessions in the following areas: audiovisual materials, records management, human resources and project management issues, and outreach. Other nontraditional topics are also welcome.

Session Format

Traditional session formats are always welcome, but the Program Committee also seeks to encourage more interactivity between attendees and presenters. Types of alternative session formats include, but are not limited to,

  • Lightning rounds, speed geeking (dating),Pecha Kucha, and Ignite talks – participation processes used to quickly view a number of presentations within a fixed period of time,
  • Debates – where presenters discuss alternate viewpoints on a topic,
  • Open mics – presentation where audience members discuss strategies and perspectives on a topic,
  • Fishbowl – participants sit in the center of large circle to speak and take questions from the audience,
  • World café – where meeting stations with discussion topics are positioned around the room, and participants can rotate through the discussions.

Speaker Representation

The Program Committee values the input of multiple perspectives to create a diverse slate of presentations. We encourage submissions from everybody, including students, new professionals, first-time presenters, and those from traditionally underrepresented groups, as well as individuals from related professions, on a variety of topics.

To facilitate collaboration among archivists for session ideas, the Program Committee encourages the use of theMAC Facebook page and this MAC 2015 Session Ideas Google document (Google account not necessary to view or edit document).


Proposal Evaluation

The Program Committee will evaluate all proposals submitted by the deadline. Proposals will be evaluated in three ways:

  • Merit and clarity of the 250-word abstract;
  • Completeness of the proposal, particularly having well-developed content and sufficient speakers to address all relevant aspects of the topic; and
  • Diversity of the content and speaker representation, with weight also given to format.

Individuals with proposals chosen for inclusion in the MAC 2015 Annual Meeting will be notified by November 2014.

Proposal Submission

To submit a proposal, please fill out the online form. If you have any questions about the proposal process, please contact the 2015 Program Co-Chairs Stephanie Bricking ( and Lisa Sjoberg ( The deadline for submitting proposals for the 2015 MAC Annual Meeting is September 19, 2014.

We look forward to seeing you in Lexington!


Annual Meeting: Tuesday, July 29th at Cowles Library, Drake University

July 11, 2014 at 2:38 pm | Posted in Meetings | Leave a comment

Plan to join us for our annual meeting on Tuesday, July 29, at Cowles Library on the Drake University campus in Des Moines. Claudia, Kathy, and the rest of the Cowles Library staff have kindly offered to host us this year. Thank you, Drake folks!

Directions and campus map are linked from this page:

We will meet in Room 201, the second floor of Cowles Library. Parking is available along University Avenue near the campus.

Here is the agenda:

8:30-9:00 – greeting time, with complimentary pastries and coffee

9:00-early or mid-afternoon – meeting, with a break for lunch (possibly at Drake Diner nearby; attendees are responsible for their meal)

–welcome, introduce ourselves

–note new members

–CIA list and WordPress site ( – status and who now has administrative responsibility

–update on Regent institutions’ electronic / born-digital records group

–reports from our repositories

–tour of Cowles Library archival facility

–old business

–new business


If you plan to attend, please RSVP Claudia Frazer:

We hope to see you on July 29!

Good bye, Tanya. We will miss you!

January 31, 2013 at 3:58 pm | Posted in Uncategorized | Leave a comment

In February, Tanya Zanish-Belcher will leave Iowa for the greener pastures of North Carolina. She has accepted the position of Director of Special Collections & University Archivist at Wake Forest University. As many of us know, Tanya was one of the main instigators in creating the Consortium of Iowa Archivists (CIA). Through her tireless efforts and dedication to archives and the archival profession, she has touched the lives and careers of many, if not all, archivists in Iowa.

Please read Laura Sullivan’s tribute to Tanya on the Iowa State University Library, Special Collections Department’s blog:

Iowa will miss you, Tanya. Our loss is truly North Carolina’s gain. Congratulations on your new position. We know you will be successful at Wake Forest University.

Nominations Sought for 2013 Distinguished Service Award

January 25, 2013 at 12:27 pm | Posted in Uncategorized | Leave a comment

The Society of American Archivists’ (SAA) Distinguished Service Award Subcommittee seeks nominations for the 2013 award. The deadline for submitting applications is February 28, 2013.

Created in 1964 and revised in 1993, this award recognizes an archival institution, education program, nonprofit organization, or government organization that has provided outstanding service to its public and has made an exemplary contribution to the archives profession. The institution being nominated should have achieved distinction in one or more of the following ways:

– Demonstrably contributing to archival theory and the development of new archival practice.

– Serving its constituency in an outstanding fashion.

– Showing extraordinary ingenuity and resourcefulness in improving efficiency of operations or methods of work.

– Going well beyond the normal performance requirements expected of an archival agency and thus providing a model for others.

– Developing over a period of years an archives program of such depth and scope as to warrant special recognition.

Please visit the following website for information about the award, including eligibility and nomination requirements:

Jody Hoks, Rapoport Project Assistant Archivist

Call for Nominations: 2013 SAA Waldo Gifford Leland Award

January 25, 2013 at 12:21 pm | Posted in Uncategorized | Leave a comment

Please help us to recognize the best in our profession!

Have you read a great new book about archives? Seen an exceptional new finding aid? Encountered a new documentary publication that is head and shoulders above the rest? Has a new web publication really stood out to you?

If you have, please consider nominating it for the Society of American Archivists Waldo Gifford Leland Award. Nomination forms, a list of previous winners, and more information are at The deadline for nominations is February 28, 2013.

The annual Leland Award – a cash prize and certificate – recognizes “writing of superior excellence and usefulness in the field of archival history, theory, and practice.”
(Please note that periodicals are not eligible.)

Established in 1959, this award honors American archival pioneer Waldo Gifford Leland (1879–1966), president of the Society of American Archivists in the 1940s and one of the driving forces behind the founding of the National Archives.

Caryn Radick, Leland Award Subcommittee

CIA Meeting June 18, 2012 at Nodaway Valley Historical Society (Clarinda, Iowa)

May 30, 2012 at 10:02 am | Posted in Meetings | Leave a comment
Tags: , ,

Consortium of Iowa Archivists annual meeting

Nodaway Valley Historical Society

Clarinda, Iowa

Please rsvp for the meeting, and if you plan to attend a workshop:


8:30-9:00: arrival, coffee and refreshments

9:00: Welcome

9:05-9:30:  Reports

Technical Assistance Network

Iowa Historical Records Advisory Board

Midwest Archives Conference

Society of American Archivists

Council of State Archivists


Workshop on Housing and Storage  (Laura Sullivan, Iowa State University)


Institutional Repository Discussion


Workshop on Arrangement and Description (David McCartney, University of Iowa)


Tour of the Historical Society and/or Glenn Miller Museum

12:00-1:30:  Lunch on your own/possibly box lunches

1:30-3:45: Repository Reports from around the State

3:45-5:00: Optional Tour of the Historical Museum and/or Glenn Miller Museum

If you plan to attend, please remember to RSVP!

Minutes from the 2011 Annual Meeting of the Consortium of Iowa Archivists

September 7, 2011 at 11:44 am | Posted in Meetings | Leave a comment
Tags: , ,

Consortium of Iowa Archivists
Annual meeting minutes
Monday, July 11, 2011
Herbert Hoover Presidential Library & Museum (HHPL)

Pat Dawson (Hubble Center, Des Moines); Claudia Frazer (Drake University); Michael Gibson (Loras College); Sasha Griffin (Luther College); Spencer Howard (HHPL); Mary Iber (Cornell College);  Chris Jones (Grinnell College); Kären Mason (Iowa Women’s Archives, University of Iowa); David McCartney (University Archives, University of Iowa); Jill Miller (Kirkwood Community College); Dave Muhlena (National Czech & Slovak Museum & Library); Sheri Muller (Grand View University); Becki Plunkett (State Historical Society of Iowa); Catherine Rod (Grinnell College); Matt Schaefer (HHPL); Thomas F. Schwartz (Director, HHPL); Lynn Smith (HHPL); Laura Sullivan (Special Collections, Iowa State University); John Szymanek (National Czech & Slovak Museum & Library intern); Rachel Vagts (Luther College);  Steve Vincent; Janet Weaver (Iowa Women’s Archives, University of Iowa); Craig Wright (HHPL); Tanya Zanish-Belcher (Special Collections, Iowa State University); Julie Zimmerman (HHPL intern)

Attendees introduced themselves and were welcomed by the new Director of the Herbert Hoover Presidential Library & Museum, Thomas F. Schwartz.

Repository Reports:

Iowa Conservation and Preservation Consortium (ICPC), per Nancy Kraft (Preservation Dept., University of Iowa):  Entering 4th year of flood recovery conservation lab assistance to the Johnson County Historical Society, African American Museum of Iowa, and the National Czech & Slovak Museum & Library.   Connecting to Collections grant is continuing.

Special Collections, Iowa State University: is in the process of constructing a new classroom and renovating the 4th floor of Parks Library.  Everything should be completed by mid-September.

Cornell College: using OMEKA for digitizing yearbooks

Kirkwood Community College: digitizing collections, and using Contentdm

Grinnell College: collections are being entered into Archon; also taking photos of artifacts and moving originals to off-site storage; frustrated by their digital platform that doesn’t allow them to share with other institutions.

Grand View: digitizing yearbooks and class photographs

Czech & Slovak Museum: still recovering from the 2008 flood.  The UI Preservation Dept. is still working on phonograph records, album covers, and beginning to work on paper-based materials.  The building is in the process of being moved, and they hope to move back in next spring, 2012.

Special Collections, University of Iowa: Greg Prickman is the new Department Head.  Using Archon for finding aids, also digitizing the Daily Iowan, 1868-2005.  With Iowa Women’s Archives, recently completed an online exhibit on “LGBTQ Life in Iowa City, 1967-2010” and received an honorable mention from, which sponsored the competition.

David also announced the MAC symposium on the preservation of magnetic media will be held in Sioux City, Oct. 19-21:

Archives of Iowa Broadcasting, currently held at Wartburg College, is currently forming as a 501 (c) 3 with a Board of Directors.

HHPL: now has a YouTube channel, and has received over 10,000 hits. 

Luther College: finishing up its sesquicentennial celebration.  Sponsored Norwegian American Historical Association conference (and hosted the King and Queen of Norway and created a History Walk.   The Postville Project continues.  Luther is also working on a Norwegian newspaper digitizing project (using ArcaSearch).  The NHPRC-funded Archon project continues: all Luther finding aids are being added to Archon, and then they’ll move on to Vesterheim Museum finding aids.  They’re also experimenting with adding images in Archon.

Loras College:  submitted HRDP grant proposal for digitizing glass plate negatives depicting Dubuque’s entire workforce in 1911.

ISU: also exploring Archon for finding aids, and Laura also reported on her blog:

Hubbell Center (Des Moines): consists of a library and museum documenting the Hubbell family.

Drake University: digitizing yearbooks and the student newspaper.  Also inventorying collections and sheet music collection.

Iowa Women’s Archives: preparing to celebrate its 20th anniversary in 2012/2013.  Janet described the impact of the Mujeres Latina oral history project on the community and noted IWA has 800 finding aids in Archon, with work continuing on thorny contents lists.  In addition, IWA has worked with the State Historical Society of Iowa to provide digital access to suffrage collections (and ISU’s Carrie Chapman Catt artifact collection).  Also noted the Special Collections Department digitizing of Civil War diaries and experimenting with crowdsourcing. 

State Historical Society of Iowa: budget cuts.  Collaborating with groups (such as UI, described above) to provide online access to collection.  Placing images on Flickr.  Also digitizing (and possibly transcribing) Lincoln documents and the Lacy collection.

Coe College: Jill Jack is now the library director. Exploring Archivist’s Toolkit. 

Lunch:  Agave Mexican Restaurant


Iowa Historical Records Advisory Board: recently reviewed HRDP grant; reported on problems with Heritage Microfilm.  SHSI has ended its contract with Heritage as a result of the problems.

Midwest Archives Conference:
Deadline for session proposals for Grand Rapids 2012 annual meeting is September 15. 

Lynn is looking for a volunteer to assist with the MAC newsletter.  Tanya also reminded the group that MAC’s Journal, Archival Issues, is always looking for articles.  The new editor is Barbara Floyd, University of Toledo.

Society of American Archivists:
will be meeting in Chicago in August.  If you are interested in attending, there are lists of available hotels (as the Hyatt is having labor issues).  Rachel, as incoming chair of the Membership Committee, encouraged folks to attend.  Sign up for a Navigator at the meeting.

Council of State Archivists (CoSA):
Director Vicki Walch is out of town.  Rachel reminded all to contact their Congressman and stress support for NHPRC.  Also, speak to your state legislator about the importance of Iowa having a state archivist.

The meeting adjourned at 1:55.  Some attendees took a tour of the National Park’s Hoover Birthplace Historical Site while others had a tour of the Hoover Library.

Next meeting is scheduled for Friday, June 22, 2012, hosted by Nodaway Valley Historical Society in Clarinda, Iowa.

Midwest Archives Conference’s 2011 Fall Symposium will be held in Sioux City, Oct. 19-21

August 29, 2011 at 11:03 am | Posted in Uncategorized | Leave a comment

Mysteries of Magnetic Tape Revealed!

Plan now to attend this practical and informative workshop on preserving and managing audio-video tape, to be held Oct. 19-21, 2011, at the Sioux City Hotel (formerly the Clarion Hotel and Conference Center) in Sioux City, IA.

To register, go to and choose “Registration.”

Analog audio- and videotape formats dominated the recording of sound and moving images for the better part of the late 20th century, stretching back as far as the 1950s. Whether acquired through in-house creation or external donation, these machine-readable formats have become increasingly common denizens of archival holdings all over the world. And their growing numbers, the recent alarms regarding their uncertain physical viability and their dependence on largely obsolete technology serve only to further perplex the collections manager who is more comfortable with paper and born-digital records.

This symposium gathers archivists and practitioners to discuss the basics of magnetic audio and video media. Topics such as physical characteristics, preservation issues, format obsolescence, collections management, description, use and options for reformatting represent some of the content of this valuable exploration of the mysterious world of analog magnetic media. The symposium has been approved for ACA certification credit.

The symposium, sponsored by the Midwest Archives Conference, will be held Oct. 19-21, 2011, at the Sioux City Hotel (formerly the Clarion Hotel and Conference Center) in Sioux City, IA. Join us for the opening reception, 5-7 p.m. , Wed., Oct. 19, at the newly-opened Sioux City Public Museum across the street from the hotel.

For more information, go to

About the speakers:

George Blood of George Blood Audio and Video (formerly Safe Sound Archive) in Philadelphia is an expert in preserving and transferring magnetic recordings, both audio and video. He will discuss the technical aspects of magnetic media and their care, the digitization process, and working with vendors.

Elizabeth Clemens is the audiovisual archivist at Wayne State University in Detroit. She will share her experiences working with magnetic media from an archivist’s perspective, covering topics such as preservation, selection, description and access.

June 16, 2011 at 5:18 pm | Posted in Meetings | Leave a comment

The CIA meeting originally scheduled for Friday June 24, 2011 has been rescheduled to Monday July 11, 2011.  We here at the Hoover Presidential Library apologize for anyinconvenience this may cause any CIA members.

CIA MEETING  Monday July 11, 2011


8:45-9:15        Arrival, coffee and refreshments

9:15-10:15     Opening Remarks and Repository Reports

10:15-10:30   Break

10:30-11:30   Presentation: Hoover Library Collections

11:30-1:00     Lunch at the Agave Mexican Restaurant

1:15-2:00       Organization Reports (IHRAB, MAC, SAA, CoSA)

2:00-3:00       Tour of the Herbert Hoover National Historic Site

If you plan to attend please contact Matthew Schaefer ( and let him know.

Next Page »

Blog at | The Pool Theme.
Entries and comments feeds.


Get every new post delivered to your Inbox.

Join 27 other followers